Communicating Effectively in the Workplace
Outcome.Life Placement Coordinator, Jack Clayfield, highlights the importance of effective communication practices with your supervisor, colleagues and clients
It’s hard to find the right job...
It’s hard to find a job, especially when you are still a student or a recent graduate. You might have sent out more than 50+ applications for jobs and received no answer. It can be so frustrating to continue your job search with little to no positive response.
Don’t lose hope! There exists a master skill that has appeared on job applications since job applications have existed. This skill, if mastered, will single-handedly set you apart from your competition. Any guesses.
One word – COMMUNICATION.
Communication is the process of conveying messages. It could be verbal, non-verbal, written and visual and, it aims for an effective outcome. This is an important management component in any organization.
Due to failed communication, many relationships are gone. But there are various tips and strategies we can do to have effective communication.
Here are some effective communication strategies and tips you should bear in mind:
Our number one tip: Be visible. It’s a major factor in how your employer feels about your performance. Be presentable enough and always be active in the team.
Our number two tip: Presentations and Reports. It will develop an essential workplace skill. Prepare presentations ahead of time and send reports at the end of each week even if you aren’t asked to. Use visual templates – make them memorable and be proactive – don’t wait for your supervisor, just keep going.
Our number three tip: Spelling and Grammar. Make sure to use correct spelling and grammar. You can also ask anyone you trust to check your work.
Work on it
4. Communicate the way that your supervisor communicates.
Strong communication with your supervisor is critical to your success in your internship. Finding out how your supervisor prefers to communicate is something that you should do on your first day.
Even if your supervisor doesn’t use the phone, we recommend that you get very comfortable making phone calls. This is an extremely important skill that you should develop.
- Practice using the phone as much as possible
- Set a professional voicemail and check it!
- Always ask someone if they are available to speak when you call them
- Find out the business’ internal communication software (e.g. Microsoft Teams, Slack, Monday) and learn about it before your first day
- Have an important reason for communicating and try to address a number of questions in one call
5. Use Your Calendar! This will make you on track. Always relevant subject line so they understand the agenda. Include agenda items in the calendar body and always be on time or early if you set the meeting.
Whether you are just starting your employment search, internship process or are starting a new job, we hope the above tips and information will support you in establishing your dream career.
Good workplace communication will always be an in demand skill for employers. Have you got a great story about how effective communication strategies helped you into employment in Australia? We’d love to hear about it!
If you have any questions...
The Outcome.Life team are always here to answer any questions or help with any problems you might encounter during your internship.
You can contact us between 9am – 5pm, Monday – Friday at:
Phone: 03 8899 7424
Or get in touch with us via the form below!